Bid management is an area that many business owners find difficult. Tender management refers to the process that suppliers have to follow to respond to tenders issued by buyers. These buyers are public or private institutions, foreign or domestic, that use formal procedures to purchase goods, services, or businesses from the market.
One of the common things we see during a bid review is that suppliers often struggle to understand how they are evaluated by buyers who have ways of evaluating suppliers and expect suppliers to show the value they can deliver if they win a contract. This should be visible in the bid and easy for buyers to assess.
10 points to follow to show your competence as a provider:
1. Show the competence of all employees
Do your employees have sufficient skills, knowledge, experience and qualifications? Ensure that your proposal demonstrates the experience and knowledge of the team in a manner relevant to the bid.
2. The ability to meet contract requirements
Do you have the technical and financial capacity to deliver the contract? Show how you can meet contract requirements and your ability to expand and take on additional work.
3. Cost and pricing
Is the cost competitive? Does it include all contract requirements such as labor, maintenance, service, etc.? Ensure that cost and pricing answer all questions asked in the tender.
4. Commitment to quality
How do you maintain high quality? All companies should have environmental, health, safety, and quality management policies.
5. Implementation Monitoring
How do you ensure that the project is delivered as proposed? It must show that the daily operations and stages of the contract are controlled and monitored.
6. Financial stability
Is the supplier financially stable? Is it possible to run out of cash before completing the contract? You must show that you are committed to paying taxes and your ability to meet the minimum requirements of the contract, even if a partnership contract with another company is required.
7. Consistent level of service
Are the results of previous supplier contracts consistent? Are contracts delivered on time? You need to prove that your services are consistent and that there is strong management.
8. Cultural compatibility
Can the supplier work with the buyer? Are you one of the countries that the buyer is forbidden to deal with?
9. Environmental Policy
Is the resource environmentally friendly? Does it manage waste, recycle and use resources sustainably? There is a possibility that the requirements include environmental standards.
10. Ethical compliance
Does the supplier have ethical standards? Does it follow regulations and laws against bribery and fraud?
For more information and advice in this regard, please contact us.
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